Buildings: Managing buildings

Global and Building admins can create and edit buildings on the web app by navigating to the “Buildings” tab on the left-hand side. The buildings you create here represent the physical office space you would like your users to book. All of your existing buildings will be viewable in this section.

This article covers:

• Creating a new building
• Editing a building
• Deleting a building

Prerequisites:

• You must be at least a building admin in Kadence to see the "Buildings" tab
• You must be a global admin in Kadence to create new buildings
• You must be using the Kadence web app

Creating a new building

Buildings are the starting foundation for your bookable spaces, they host your floors and spaces, such as desks, rooms, and other areas, in an easily navigable interface. You must be a global admin to create new buildings.

To create a new building, follow the steps below:

• Navigate to the "Buildings" tab on the left-hand side of the web app
• Click “Create building” and a new page will appear
• Enter the name of the building
• Click on the green camera icon to upload a picture of the building
• Select the country where the building is located
• Enter the street address for the building in the search field. Once you have searched the address you can edit the location details below: 
• Street address line 1
• Street address line 2
• City
• County/State
• Postal Code/Zip Code
• Time Zone
• Add the building opening times by selecting the day of the week and the hours during which the users will be able to book spaces. Note, when users make ‘all day’ bookings then the building opening hours will determine the booking start and end time.
• On the right-hand side, you can choose to enable or disable parking for bookings. Here you can:
• Add the name of the parking lot
• Add the number of parking spaces you have and which type of parking is available. Note, users will not be able to book specific parking spaces, like with desks.
• Below parking you will be able to add guest instructions. This is a free-form text box, so feel free to add anything you want visitors to know before arriving at your building. For more information, see: Admin Settings: Visitor Management
• Once you are happy with the building details click “Create”

Example building:

Editing a building

• Click on the building you wish to edit from the “Buildings” tab
• Here you will see an overview of the building and how many floors, desks, and rooms it has as well as the building’s opening days
• To edit the building click on the three dots (⋮) in the top right above the “Add floor” button and click “Edit building”. Here you can:
• Edit the building name
• Change building location and time zone
• Edit building opening hours
• Enable or disable parking
• Edit parking lot name
• Change the amount of parking spaces and type of parking available
• Add, edit, or remove guest instructions
• When you are happy with the changes click “Save”

Deleting a building

• Click on the building you wish to delete in the “Buildings” tab
• Here you can see an overview of the building and how many floors, desks, and rooms it has as well as the building’s opening hours
• To delete the building click on the three dots (⋮) in the top right above the “Add Floor” button and click “Delete”
• You will be prompted to confirm the choice to delete the building

Note: The entire building entity will be deleted, and any data, including bookings, associated with the building will be lost.